As with most organizations, nonprofits and churches vary in size and scope and so do their accounting software needs. If you are a nonprofit executive or church leader in the market for an accounting software program, you should read this review. Here, I cover four accounting software programs -- Sage 50 Nonprofit Accounting 2013, QuickBooks Premier Non-Profit 2013, AccuFund for Non-Profits, Aplos Accounting.
While each of these accounting programs are designed specifically for nonprofits and churches, they are not all the same. Some programs are good for small- to mid-size nonprofits, some are capable of handling more data than others, and still other programs offer the flexibility of being accessible from anywhere they have an internet connection because they are web-based.
Sage 50 Nonprofit Accounting 2013
Sage 50 Nonprofit Accounting 2013 is designed for small nonprofit and charitable organizations. In fact, The Sage Group plc specifically recommends Sage 50 Nonprofit Accounting 2013 only to nonprofits with less than 50 employees. Larger nonprofits are better served by other accounting software programs, such as MAS-90 or other higher end products. Sage 50 Nonprofit Accounting 2013 has accounting and analysis tools designed specifically for nonprofits, such as donor management, grant management, and basic fund accounting capabilities.
Sage 50 Nonprofit Accounting 2013 is priced at about $570. You can visit na.sage.com for more information about Sage 50 Nonprofit Accounting 2013.
QuickBooks Premier Non-Profit 2013
QuickBooks Premier Nonprofit 2013 is designed for nonprofits, religious organizations and other charities. Like other QuickBooks products, you can set up a company within minutes with just a few mouse clicks. You will find that you will still need to spend some time tailoring QuickBooks chart of accounts and financial reports to meet the unique reporting needs of your nonprofit. You can create IRS Form 990 to identify your expenses for presentation to your board, major donors, and the IRS, which are features not found in all other nonprofit accounting software programs.
You can also create year end donation statements, track revenue and expenses by fund or program, and store contracts, proposals, and other important documents in the QuickBooks Document Center for easy access later. QuickBooks Premier Nonprofit 2013 is priced at about $275. You can visit www.intuit.com for more information about QuickBooks Premier Nonprofit 2013.
AccuFund for Nonprofits is fund accounting software for nonprofits. Unlike Sage and QuickBooks accounting software, AccuFund for Nonprofits is scalable -- AccuFund for Nonprofits can meet the needs of all but the very largest nonprofit accounting departments. Sage and QuickBooks nonprofit accounting software programs have databases that can handle only so many transactions before the software begins to slow down.
The AccuFund Accounting Suite includes a core system and a number of modules that may be added to customize the installation to meet your nonprofits specific needs. The core modules include:
- General Ledger
- Financial Reporting
- Budget Reporting
- Accounts Payable
- Cash Receipts
- Bank Reconciliation
- Forms and Reports Generator
- User Security System
At this time, AccuFund for Nonprofits does not have donor tracking capabilities, although there are a number of workarounds to this problem. Overall, the program will meet the needs of nonprofit organizations, especially those that need to separate accounting functions between personnel and want more enhanced features and internal controls than either QuickBooks or Sage products offer. You can visit www.accufund.com for more information about AccuFund for Nonprofits.
Aplos Accounting is a web-based fund accounting program for nonprofits and other religious organizations. Aplos Accounting lets you cut checks, track revenues and expenses by fund or program, and create donor statements with relative ease. Another benefit for nonprofits and churches is that its accessible online. You can give your staff or volunteers the added flexibility of being able to work from home.
Aplos Accounting is priced at $12 to $30 per month depending on the software package you choose. The main drawback to Aplos Accounting is that it's designed for very small nonprofits. So if you run a mid- to large-size nonprofit, you'll probably have to consider another alternative. You can visit www.aplossoftware.com for more information about Aplos Accounting.