How to Write a Letter of Intent to Terminate Childcare

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    • 1). Address the letter to the parents by name. For example, Dear Mr. and Mrs. Jones.

    • 2). Note the child's name and the effective date of the termination in the first sentence, stating:

      Effective on January 2, 2011, we will no longer be able to provide care for your child, William Jones.

    • 3). Explain the reason you are terminating your services, for example:

      We are terminating our services because we have not received payment from you for three weeks, and according to our contract with you, two weeks' missed payment is cause for dismissal.

    • 4). Note the date the notice was given to the parents below the reason, and express that you gave them notice in order for them to find another childcare provider.

    • 5). Sign the letter "Sincerely," followed by your full name.

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